July 21, 2017 AFP Expo

Drayage – What Is It and How Can I Minimize It?


Minimizing drayage charges can help improve your expo exhibit ROI.

Drayage, or material handling, is the charge an exhibitor must pay for their exhibit to be moved from the shipping dock to their booth space.  When the word “drayage” is mentioned to exhibitors across the country, expressions are priceless. They mimic those of one hearing fingernails over a chalkboard or steam coming from one’s ears reminding one of the old Bugs Bunny cartoons! Unfortunately, drayage is a necessary evil when planning to exhibit at a show. However, there are ways to minimize drayage costs. 

Shipping Directly to Show Site

Having the exhibitor’s shipment delivered directly to the show site is one of the easiest solutions.  Exhibitors tend to ship their material to the advance warehouse for peace of mind and, depending on the weight of the shipment, the AFP Expo Logistics experts would agree. However, the only true way to determine the most cost-effective logistics solution is to conduct a weight analysis breakdown between show-site and advance warehousing. Exhibitors trust AFP Expo to conduct these types of analyses and determine the best time to ship their material to the show in order to minimize potential overtime charges.

Going Light-Weight

Another way to minimize drayage costs is to go light-weight.  This does not mean pack lightly when traveling – rather, consider the cost benefits of producing a lighter weight booth. Booth trends and technology change at a rapid pace. Exhibitors must choose a display house that adheres to the latest trends, uses cutting edge technology, and shares ideas for reducing exhibitors’ drayage costs.

Understanding the Minimum Drayage Charge

A third way to minimize material handling charges is understanding the minimum charge for drayage. Minimum charges vary from city to city, but 200 lbs. is the standard weight for minimum material handling. With that being said, don’t allow team members to send individual packages into the advance warehouse. Consider the following situation: a company has multiple packages, all under 200 lbs., sent by different team members within the same company. What is the result? Each individual shipment will be charged the minimum rate for material handling. If 20 packages go to advance warehouse under the 200 lb. weight minimum, there will be a significant impact on company ROI not anticipated during the initial budgeting phase. If those same 20 packages were consolidated onto a skid and shipped together, your company would end up saving a significant sum of money on your total shipping costs.

Trust the Experts at AFP Expo Logistics!

Material handling has been a topic of conversation for the last 50 years and will be for the next 50! Have you ever had a shipping provider suggest going light weight on a booth? Unlike the competition, AFP Expo is a logistics partner that understands the importance of ROI and seeks ways to minimize costs. AFP Expo is a trusted fit that promises value, presents clients with beneficial ideas, and considers their budgets when offering logistical solutions.

AFP Expo Logistics

For the highest-quality logistics handling experience that will be customized to the unique needs of your business, AFP Expo Logistics is the best and only choice! We offer a comprehensive range of shipping services, and our 25 years of experience in the business have given us the tools we need to create personalized logistic solutions for each and every individual customer. For more information or to start designing your own logistic solutions today, get in touch with AFP Expo Logistics at 410.590.1234 (toll-free 800.274.1237), email us at expo@afplus.com, or fill out our quick and easy contact form here!

You can stay up to date with the latest from AFP Expo Logistics on FacebookTwitterGoogle+LinkedIn, and Pinterest!